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FAQ's & Exhibitor Manual
 

Key Dates 2015/16

5th October - Online Visitor Registrations Open

 23rd February - Pre Exhibitor Event 

 2nd March - Exhibitors Set Up Day 

 3rd March - Exhibiton Day 

Frequently Asked Questions (FAQ's) 
 Are all the stands built using a Shell Scheme?
 What if we want to builld our own stand?
 What do I get included in my space?
 What if wanted additional power supply?
 What if I wanted additional tables/chairs?
 Are there any height restrictions?
 What type of flooring is there? 
 Can I stick my marketing materials to the wall? 
 Can I plug my kit into outlets at the venue?
 Is Wi-Fi provided?
 Can we book a hardwired broadband connection at my stand? 
 How many people can we have on our stand? 
 Do you provide name badges? 
 Can you provide some invitations for me to send out? 
 Do you provide refreshments? 
 How do I book a stand?
 Once I have booked is my space secured? 
 Is my choice of space guaranteed?
 Can I park close to the venue? 
 Can we attend the seminars? 
 Can we pay for extra advertising on the day of the event? 
 What sponsorship opportunities do you have? 

 Are all the stands built using a Shell Scheme?
Yes, unless requested all stands will be built using 1m wide x 2.4 m high panels (i.e. The number of panels used will be determined by the stand space purchased).

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 What if we want to build our own stand?
That can be accommodated, all you need to do is inform us in writing when purchasing your stand and we will keep your stand area free from the shell scheme panels.

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 What do I get included in my space?
Each exhibitor will receive the following:
• 3 Sided Shell Scheme Exhibition Stand
• 1 Trestle Table (4ft, 6” / 1.4m) with table cloth
• 1 Electrical Socket (500 Watts / 2.5amps)
• 3 Spotlights 
• 2 Chairs
• 1 Name Board 
• Business listing in the conference magazine and on the website
• 4 x Complimentary vouchers for tea/coffee and drinks

NB. In cases where an exhibitor has booked multiple stands, ie. 2 stand spaces, then the exhibitor will receive 2 of everything listed above, and the same applies to an exhibitor who has booked 3 stand spaces, they will receive 3 of everything listed above etc.

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 What if wanted additional power supply? 
For additonal sockets, there will be a charge of £75 (plus VAT) per 500W socket. Please request this when booking your stand.

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 What if I wanted additional tables/chairs?
You must pre-book any extras before the event, we regret we cannot add items on the day.There will no extra cost for this.

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 Are there any height restrictions?
The height of the panel will be at least 2.4 metres high unless otherwise stated. There are no ceiling height restrictions as the roof is over 20 metres high. 

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 What type of flooring is there? 
The floor is carpeted throughout, under no circumstances can anything be affixed to the floor at any time. 

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 Can I stick my marketing materials to the wall? 
You can use Blu-tak or any other non-permanent sticky pads to temporarily adhere posters or flyers to walls. Nothing can be affixed outside your exhibition area. 

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 Can I plug my kit into outlets at the venue? 
No. You can only use pre-ordered, pre-paid and PAT tested and certified outlets we provide. 

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 Is Wi-Fi provided? 
The venue provides complimentary WiFi, all you need to do is register online when connecting to the WiFi.

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 Can we book a hardwired broadband connection at my stand? 
Yes but please book in advance, there will be a cost.

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 How many people can we have on our stand? 
There is no limit, you can bring as many as you choose. 

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 Do you provide name badges? 
We provide all your registered staff with a name badge. We also provide name badges for delegates. If you forget to register someone or need to make changes then blank badges will be available for you on the day. 

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 Can you provide some invitations for me to send out? 
We will provide you with an email marketing template to send to your clients and contacts and we’ll also provide some pre-printed invitation cards if you’d like to mail something out. 

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 Do you provide refreshments? 
We provide complimentary vouchers (4 vouchers per 2m x 2m stand) to all exhibitors. There will be a cafe on site where exhibitors and visitors can buy additiional snacks and hot food. 

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 How do I book a stand?
Just complete the simple form to book your stand. 

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 Once I have booked is my space secured? 
You need to make sure that you make full payment within 7 days of booking or your space may be released as we usually have a waiting list for spaces. 

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 Is my choice of space guaranteed? 
We try not to move any chosen and allocated spaces, however on rare occasions we may have to move you to an alternative space. Check our terms and conditions for full details. 

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 Can I park close to the venue? 
There are over 2,000 car parking spaces at the Macron Stadium (for more information, clickhere), exhibitors  We provide space as close to the venue as we can and these spaces are allocated on a first come first served basis, so book early to avoid disappointment. 

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 Can we attend the seminars? 
Yes of course ! We’d love you to participate in anything that’s going on on the day. 

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 Can we pay for extra advertising on the day of the event? 
We’re able to offer advertising in the event guide, you can insert leaflets in to every delegate pack or you can have your literature distributed to each seminar attendee, just ask us for details. 

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 What sponsorship opportunities do you have? 
We offer main event sponsorship as well as area branding, email marketing, signage, event guide and bag sponsorship. For details and to find the right package to suit your budget, clickhere.





    

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